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DRAFT
Minutes of the Meeting of the Beeston with Bittering Parish Council held on Thursday 28th July 2016 in Beeston Village Hall at 7.30 p.m.

Present
Councillor T Townshend (Chair)
Councillor J Perry
Councillor M Greene
Councillor B List
Councillor R Kennealy
Councillor J Farrall
 County Councillor M Kiddle-Morris
District Councillor E Gould
 7 members of the public. The clerk was in attendance.
Min 095/16 Apologies for Absence. There were no apologies for absence
Min 096/16 Declarations of Interest. There were no declarations of interest
Min 097/16 Minutes of the Meeting dated 20th June 2016. Cllr Greene proposed and Cllr Perry seconded that the minutes be signed as a true record of the meeting. It was unanimously AGREED that the minutes of the meeting dated 20th June be duly signed as a true record of that meeting. The minutes were signed.
Min 098/16 Co-option to fill Current Vacancy. As the only applicant was unable to attend the meeting, it was AGREED to defer the item to the next meeting
At this point, the chairman moved to take planning application no 3PL/2016/0836 as the next item of business
Min 099/16 Planning Application No 3PL/2016/0836. After due consideration, it was unanimously AGREED to make no representations on the application
At this point, the chairman closed the meeting to allow Henry Dennett to update the meeting on progress made by Beeston Community Enterprises Ltd with the potential purchase of the Ploughshare
Mr Dennett reported that fundraising activities to date had raised in excess of £5,000 and that the next major event would be the launch of the share offer planned for 17 August. details of the share offer were currently being distributed to all households. He advised specifically of an error in the offer document as the treasurer of BCEL is not the treasurer of the PCC as stated. Further fund raising activities were being organised and the share offer would be formally launched at a public meeting on 16 August

The meeting was re-opened

Min 100/16 Right to Bid for the Ploughshare Public House. The Council NOTED the verbal report. Mr Dennett was thanked for his attendance.
Min 101/16 County and District Councillor Reports. The county councillor reported that a document outlining the main points in the devolution proposals was being distributed to all households and responses to the document could be made until 23 August. Replies could be made using the form on the document, on-line or by telephone. The next stage would be the laying before Parliament of an order to make the possibility of go-ahead. He advised that the policy for verge cutting for the next two years had been overturned and all verges would be cut shortly and again before the end of the season
The district councillor advised that the annual updating of the electoral register was underway and forms had been distributed to all households. She explained that Breckland Council’s earlier decision to not support devolution was taken because it couldn’t get answers to questions about costs of the proposal and money promised for A47 upgrades was not in fact new money as stated

Min 102/16 Maintenance at the Millennium Lakes. A suggestion that the area could be used for dog walking was considered and discounted as it would be difficult to ensure picking up because of the grass length. The council was advised that the land would be unsatisfactory for allotment use. Use as a nature reserve appeared to be the best solution and it was AGREED to await a response from the Norfolk Wildlife Trust
Min 103/16 Post Box. The clerk advised that Royal Mail had advised that they had no specific criteria for establishing need for a post box and that resources were used to supply boxes to communities that didn’t have a box at all. It was AGREED that the clerk would check with his predecessor for any response from the MP
Min 104/16 Bench on The Green. It was AGREED that (i) the clerk would distribute the plans for relocating all items on the green as had previously been prepared and (ii) the clerk would contact UK Power Networks about removal of the electricity pole and under grounding of cables
Min 105/16 Website. The clerk advised that he had attended training on the site and would look to undertake maintenance of the parish council section in due course. The cost of training could be claimed from the national Transparency Fund and therefore, there would be no cost to the council for this training. The clerk’s verbal report was NOTED
Min 106/16 Planning Application No 3PL/2016/0526 After discussion about location of the site, overdevelopment and the type of housing, the Council AGREED a resolution, on the chair’s casting vote, to make no comment on this planning application
Min 107/16 Decisions. The following decisions were NOTED
3PL/2016/0653 Ashdown House, The Street – permitted with standard conditions
Y/3/2015/3010  Beeston Primary School – permitted
Min 108/16 Report on meeting of Breckland LPWG at Swaffham 12 July: Cllr Greene reported that the meeting had been advised that rural settlements would be expected to take 5% of the total district housing growth in the period to 2036. Beeston was proposed to retain its existing settlement boundary. He had advised the meeting that the parish council, at this stage, supported this proposal. The clerk then confirmed that Cllr Greene had gone on to advise Breckland that development outside the settlement boundary could be supported where it was demonstrated by an applicant that a proposal provided a net benefit to the community. The verbal report was NOTED
Min 109/16 Report on the Problems from the Previous Month. The clerk confirmed that reports from the previous month had been acknowledged by NCC and were under investigation. He advised that an email had been received from NCC stating that the issue on Herne Land had been addressed. Members advised that this was not the case and the clerk will communicate this to NCC
Min 110/16 New problems. Cllr Perry raised the issue of drainage on the Street. It was AGREED that the clerk would make contact with the highways engineer and the drainage plans would be passed to Cllr Perry
Min 111/16 Date for the Survey of the Highway Problems in the Village. It was AGREED that the previously prepared report would be circulated and a date for a review would be decided at the next meeting
Min 112/16 Budget. The budget had been circulated and it was unanimously AGREED to confirm the current position.

Min 113/16 Balances and Cheques for Authorisation.  The following was considered

Balances :-
Bank of Ireland Treasurers’ Account
Balance at 31 05 16  13200.00
Plus receipts-interest- 1.16            1.16
VAT refund      191.47
15392.63
Less  cheques authorised 26 04 16 – 167.05
cheques authorised 24 05 16 – 411.48
cheques authorised 20 06 16 – 161.71       740.24        Bank Balance at 30 06 16   12652.39
Less unpresented cheques authorised 20 06 16 – 40.40        40.40
Cash Book Balance at 31 05 16   12611.99

  Amount available for Section 137 : 442x £7.42 = £3279.64
Spend to Date : £100.00
Cheques for authorisation: Total value = £358.11
405 Beeston Playing Field Comm Room hire Apr-Jun 2016 56.00
406 C Brindley Salary – July 2016 202.11
407 Beeston Community Enterprise Donation to campaign 100.00
It was AGREED that the balances be noted and it was confirmed that Cllrs Townshend and Farrall be authorised to sign the cheques
Min 114/16 Play Equipment for the Playing Field. The clerk advised that he had spoken to a representative of the playing field committee who confirmed that the committee would not be making use of the facility to reclaim VAT. He had offered to help the committee with any grant applications that the group would be making. The verbal report was NOTED
Min 115/16 Centenary Fields Programme. The Council considered whether there was land in the parish that might be suitable. As it was concluded that nothing was suitable in its behest, it was AGREED to pass this on to the PCC to see if they had anything that might be suitable
Min 116/16 Clerks and Councils Direct July 2016. Receipt of the publication was NOTED
Min 117/16 Came and Co. The correspondence was NOTED
Min 118/16 Matters for the Next Meeting. It was AGREED that the drainage issue reported at min 110/16 would be further considered
Min 119/16 Date of the Next Meeting. This had been previously confirmed as Thursday 29 September at 7.30pm at Beeston Village Hall
The meeting closed at 20.48.

DRAFT

Minutes of the Meeting of the Beeston with Bittering Parish Council held on Monday 20th June 2016 in Beeston Village Hall at 7.30 p.m

Present
CouncillorT Townshend            (Chair)
Councillor J Perry
Councillor M Greene
Councillor B List
Councillor R Kennealy
County Councillor M Kiddle-Morris

2 members of the public. The clerk was in attendance.

Min 068/16 Election of Chairman for the year 2016/17. Cllr Townshend was nominated by Cllr List and seconded by Cllr Kennealy. There being no further nominations, it was AGREED that Cllr Townshend would be chair of Beeston with Bittering Parish Council for the council year 2016/17. The declaration of acceptance of office was signed by Cllr Townshend and witnessed by the clerk

Min 069/16 Election of Vice-Chairman. Cllr List was nominated by Cllr Townshend and seconded by Cllr Greene. There being no further nominations, it was unanimously AGREED that Cllr List would be the vice chair of Beeston with Bittering Parish Council for the council year 2016/17. The declaration of acceptance of office was signed by Cllr List and witnessed by the clerk.

Min 070/16 Apologies for Absence. Apologies for absence were received and accepted from Cllr Farrall who was on holiday                                                  

Min 071/16 Declarations of Interest. There were no declarations of interest

Min 072/16 Minutes of the Meeting dated 24th May 2016. Cllr Greene proposed and Cllr Perry seconded that the minutes be signed as a true record of the meeting. It was unanimously AGREED that the minutes of the meeting dated 24th May be duly signed as a true record of that meeting. The minutes were signed.

Min 073/16 Completion of New Bank Mandate. It was unanimously AGREED that all members of the Council should be signatories on the account and that the mandate should change the Council’s office address to that of the new clerk

At this point, the meeting was closed to allow representatives of the Save the Ploughshare committee to update the Council
Julie Lawrence and Fiona Crump updated the Council on progress since the previous briefing. A new leaflet had been produced advising the community of the proposed share offer and the draft share prospectus has been prepared. The share issue is likely to take place in July or August. Contact with the owner has provided information that a change of use application is likely in the near future. Grant applications are to be made. An initial application for £2.5K has been made to the Plunkett Foundation and if this is successful, a further application for £150K. Expressions of interest in the share offer have been received totalling £50K. The 392 group have advised that they will be circulating all their members with details. The Save the Ploughshare group will continue with its work irrespective of what the owner chooses to do. 2 fund raisers are planned; a race night in July and a shoot in August. Letters of support have been sought and a response has been received from the Prince of Wales’ office. The model for a community purchase as used in Shoulden was being used.

The meeting was reopened
Min 074/16 Right to Bid for the Ploughshare Public House. The Council NOTED the verbal report. The representatives were thanked for their attendance and the clerk agreed to advise the group as soon as any planning applications were notified

Min 075/16 County and District Councillor Reports. The county councillor reported that a new devolution deal had been proposed with Norfolk and Suffolk grouped together. Full details of the deal can be viewed on the agenda for an NCC council meeting on 27 June to endorse the deal. The timetable for implementation aims to have mayoral elections in May 2017.

As members needed to leave the meeting shortly, the chairman moved to take agenda items 9.4 and 10.3 as the next items of business.

Min 076/16 Dates of Meetings for 2016. It was AGREED that meetings for the remainder of 2016 would be held on 28 July, 29 September, 20 October and 24 November

Min 077/16 Date for Planning Policy Meeting. A discussion on the purpose of this proposed meeting took place and after advice from the county councillor and the clerk, it was decided that it was most important to engage with the emerging local plan and that the date for any meeting should be guided by the consultation timetable for the emerging local plan. The clerk was asked to contact the district councillor to establish the timing for the next consultation. The item will be left on the agenda

At this point, Cllrs Kennealy, List and county councillor Kiddle-Morris retired from the meeting

Min 078/16 Maintenance at the Millennium Lakes. As Cllr Farrall was absent, nothing further was reported. Discussion about possible uses took place. the item will be further discussed at the next meeting.

Min 079/16 Post Box. The clerk reported that his predecessor had undertaken to contact the MP again. The clerk was asked to establish the criteria used by Royal Mail for providing a post box

Min 080/16 Bench on The Green. The clerk reported that he had received correspondence from the Land Management Officer at Breckland Council that the original deed of delegation for the land provides the parish council with a general right to maintain the land as it sees fit and the siting of a bench would be covered by this. Therefore, a licence is not required and the council can now go ahead.

Min 081/16 Website. The clerk confirmed that the current and new website were both being maintained at present. It was AGREED that the clerk should undergo training on the website maintenance, at a cost of £65 plus vat, so that the site could be maintained by the council

Min 082/16 Planning Application No 3PL/2016/0653. The Council AGREED to support this planning application

Min 083/16 Planning Application No 3PL/2016/0646. The Council AGREED to make the following comments on the reserved matters application:

                   (i) to request that mains electricity be installed to remove the noise nuisance currently provided by generators

                   (ii) to request that the property should be a house rather than a bungalow as this was more in keeping with the rural location

                   (iii) to ensure that any approved landscaping scheme is completed before a certificate of completion is issued

                   (iv) to request that permitted development rights be removed

                   (v) to ensure that the caravan currently onsite is removed immediately the dwelling is occupied

                   (vi) to request that the brickwork used is more in keeping with a rural location that that currently specified which is more appropriate for an urban estate setting

Min 084/16 Planning Application No Y/3/2015/3010. The Council AGREED to make no comment on this non material amendment

Min 085/16 Decisions. The clerk reported that no decision notices had been received

Min 086/16 Report on the Problems from the Previous Month. The clerk reported that no further information had been received

Min 087/16 New problems. Cllr Townshend reported the Give Way sign at the Mileham Rd junction with the Litcham Rd was obscured. Cllr Greene reported potholes on the Mileham Rd before the Litcham Rd. Cllr Perry reported a pothole on the Street before the Herne Lane turning. All will be reported.

Min 088/16 Date for the Survey of the Highway Problems in the Village. This item was deferred to the next meeting.      

Min 089/16 Budget. The budget had been circulated and it was unanimously AGREED to confirm the current position.

Min 090/16 Balances and Cheques for Authorisation.  The following was considered  
        Balances :-

Bank of Ireland Treasurers’ Account

                  Balance at 31 04 16                                                                              11508.62

Plus receipts-interest- 1.08                                                                         1.08

15309.70

Less    cheques authorised 26 04 16 – 126.41

cheques authorised 24 05 16 – 183.29                                       309.70                    Bank Balance at 31 05 16                                                                                 13200.00

Less unpresented cheques authorised 26 04 16 – 167.05

Less unpresented cheques authorised 24 05 16 – 411.48                   578.53

Cash Book Balance at 31 05 16                                                            12621.47

Amount available for Section 137 : 442x £7.42 = £3279.64

Spend to Date :£0.00

Cheques for authorisation: Total value = £202.11

403 C Brindley

Salary – June – 202.11

Less PAYE         40.40

161.71
404 HMRC PAYE June 40.40

 

It was AGREED that the balances be noted and it was confirmed that Cllrs Townshend and Perry be authorised to sign the cheques

Min 091/16 Receipt of Grants for Play Equipment for the Playing Field. The clerk advised that the Parish Council would have to be more involved with the project than simply receiving grant funds and would have to work closely with the village hall committee throughout the process. Grants would have to be made in the parish council’s name and orders placed by the council. Upon completion, the equipment could then be donated to the village hall committee. The Council considered this and with a motion proposed by Cllr Greene and seconded by Cllr Perry, it was AGREED unanimously to facilitate the project with the village hall committee. This decision was heard by a representative of the committee

Min 092/16 Correspondence. The clerk advised that the only correspondence received was adverting material from a play area equipment provider. He confirmed that, in future, copies of relevant correspondence would be provided to all members rather than via a circulation file. The Council NOTED these points.

Min 093/16 Matters for the Next Meeting. It was AGREED that, assuming an election was not requested, the co-option to fill an existing vacancy would be considered.

Min 094/16 Date of the Next Meeting. This had been previously confirmed as Thursday 28 July at 7.30pm at Beeston Village Hall

 

The meeting closed at 20.56

 

 

 

Minutes of the Annual Parish Meeting of the Beeston with Bittering Parish Council held on
TUESDAY 26th APRIL 2016 in Beeston Village Hall at 7.00 p.m.
Chairman:   J. Farrall.
Councillors Present:  T Townshend, R Kennealy, M Greene
County Councillor M Kiddle Morris
13 Members of the Public.
APOLOGIES
Apologies had been received from District Councillor E Gould, the Brownies as it is Wensum Canoe Training Night, Rev Robert Marston
MINUTES
The Minutes of 28th April 2015 had been circulated but could be read out if requested.  No request was made. Councillor Townshend proposed and Councillor Farrall seconded the adoption of the minutes and these were duly signed as a true record.
CHAIRMAN’S REPORT APRIL 2015
Councillor Farrall read out his report which is attached.
FUEL CHARITY ACCOUNT
The Clerk reported that originally 48 parishioners received £35 from the Beeston Fuel Charity, of these one had deceased during the year and three had moved. Of the remaining 44, 4 have not yet been cashed.
The balance as at 31st March 2016 is £739.77.
REPORTS FROM LOCAL ORGANISATIONS
1ST BEESTON RAINBOWS AND BROWNIES
A report had been received and is attached.
BEESTON PAROCHIAL CHURCH COUNCIL
Di Walthew read out the report which is attached.
FRIENDS OF BEESTON SCHOOL
No report was received.
BEESTON CRICKET CLUB.
The Clerk presented the report which is attached.
BITTERING PAROCHIAL CHURCH COUNCIL
Jane Napier Wilson presented the report which is attached.
BEESTON SCHOOL GOVERNORS
No report was received.
BEESTON PLAYING FIELD COMMITTEE
Colin Parke presented the report which is attached
COUNTY COUNCILLOR REPORT
County Councillor M Kiddle Morris presented his report which is attached.
DISTRICT COUNCILLOR REPORT
The Clerk presented the report which is attached.
OPEN FORUM.
There were no matters raised in the Open Forum.
The meeting closed at 19:54.

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