Minutes

Beeston with Bittering Parish Council Minutes Draft 29 September 2020
Minutes of the Meeting of the Beeston with Bittering Parish Council held on Tuesday 29th
September 2020 in Beeston Village Hall at 7.30 p.m.
Present Councillor T Townshend (Chair)
Councillor M Greene
Councillor S Wiseman
The clerk was in attendance. 7 members of the public were
present. County/District Cllr Kiddle Morris attended.
Public Speaking Time
In accordance with COVID 19 guidance, a record of attendees with contact details was taken for retention for a period of 21 days. No members of the public requested to speak at this time.
Min 057/20 Apologies for Absence. Apologies for absence were received and accepted
from Cllr Palmer Wright (illness) and Cllr Mullenger (work commitment).
Min 058/20 Declarations of Interest. There were no declarations of interest
Min 059/20 Minutes of Meeting Held on Tuesday 25 February. Cllr Greene proposed and Cllr Townshend seconded that the minutes be signed as a true record of the
meeting. It was unanimously AGREED that the minutes of the meeting dated
25th February 2020 be duly signed as a true record of that meeting. The
minutes were signed.
Min 060/20 Minutes of Meeting Held on Tuesday 21 July. Cllr Greene proposed and Cllr Wiseman seconded that the minutes be signed as a true record of the meeting. It
was unanimously AGREED that the minutes of the meeting dated 21st July
2020 be duly signed as a true record of that meeting. The minutes were
signed.
Min 061/20 County/District Councillor Reports. Copies of the written reports had been circulated previously to members. In addition, Cllr Kiddle Morris reported that the
budget at district council was overspent by £127 K as a result of additional
activities due to COVID. Reserves had been used to cover. Overspends at
county level on children’s and adult social care services leading to overspends
and this would likely result in a precept increase in 2021/22 of 4%.
Min 062/20 Co-option to the Parish Council. 3 members of the public who had expressed an interest in joining the parish council were present. After presentations and
questions to those present, the council discussed the situation and AGREED to
co-opt Michael Naughnane to the parish council to fill one of the vacancies.
Min 063/20 Village Green. With the new dual use bin in place, the existing litter and dog waste bins had been removed pending approval for their relocation in the village.
Bulbs and hydrangeas had been ordered and the bulbs had been received and
were ready to be planted. It was AGREED to replace the old bench with a
second Glasdon Elwood seat at a cost of £640.47 the funds coming from
the capital spending reserves. The cherry trees will be trimmed in the autumn.
Two strings of replacement lights would be required for the Christmas display and
it was AGREED to purchase these from the budgeted funds for the Xmas
lights.
Min 064/20 Dog Waste Bins: Information had been sent to Breckland with regards relocation to Drury Sq and the junction of Church Rd and Fransham Rd. Concerns were
raised by Breckland about the safety of operators emptying the bins at these
locations. Formal applications now need to be made. Comments received about
provision of a dog waste bin on The Street were considered and it was AGREED
that this would not be appropriate in this residential area. The verbal report
was NOTED 1063
Min 065/20 Broadband/Wifi at the Village Hall. Arrangements had been put in place for the installation of the service in early September, but prior to the installation,
communication was received that fibre cable to the village hall could be provided
free of charge to the village hall as part of an upgrade of service to the school.
Following a meeting with the provider and the visage hall committee, it was
agreed to accept this offer in principle. This will be progressed by the supplier.
The verbal report was NOTED
Min 066/20 Bench on The Street. A letter, signed by residents, calling for the reinstatement of the bench outside Pippins was read and much debate followed. It was clear that the owners of Pippins and the parish council had two opposed positions. It
was concluded that, as land ownership lay with NCC and an enquiry remained
outstanding with NCC as to whether the previous seat had been granted
permission, the parish council would seek permission for a new bench and if
granted, would install a bench on the site. This course of action was AGREED
unanimously.
Min 067/20 Remembrance Sunday. It was AGREED that Cllr Greene would lay the
wreath at the church and Cllr Wiseman would lay the wreath at the American memorial.
Min 068/20 Planning Applications. It was AGREED that the following comments should made:
3PL/2020/0939/VAR Chinnock, Dereham Rd – no comment.
3PL/2020/1035 Lazy Acre, Dereham Rd – no objection
Min 069/20 Planning Decisions. The following decisions were NOTED:
3PL/2020/0539/VAR Land off Syers Lane APPROVED
3PL/2020/0618/F Roehampton, Syers Lane APPROVED
3PL/2020/0711/F Ben Burgess, Dereham Rd APPROVED
Min 070/20 Report on the Highways Problems from the Previous Months. Nothing to
report
Min 071/20 New problems. Reports of a hedge growing in a ditch on Watery Lane were discussed. The contractor responsible for its maintenance was present and has
provided his contact details to be passed to the complainant. The clerk would
write to the owner of High House Farm about the ditch bounding Church Rd as
this might be causing water to back up in the Herne Lane area
Min 072/20 NCC Parish Partnership Fund 2021/22. No suggested bids were put forward
Min 073/20 Balances and Cheques for Authorisation. The financial statement at the end of August and budget summary were reviewed.Balances :-
Bank of Ireland Treasurers’ Account
Balance at 29 06 20 13420.50
Income NIL
13420.50
Less Cheques authorised 1070.02
Balance at 30 06 20 12350.48
Outstanding Cheques 22 07 20 214.76
01 09 20 297.76
Cash Book Balance at 01 09 20 11837.96
Cheques for authorisation: Total value = £ 409.13
Amount available for Section 137 : 465 x £8.32 = £ 3868.80
Spend to Date = £ 0.00
1063The following cheques signed since the last meeting in July were NOTED It was AGREED that the balances be noted and it was confirmed that Cllrs
Townshend and Greene be authorised to sign the cheques for July.
Min 074/20 Matters for the Next Meeting. No items were put forward
Min 075/20 Date of the Next Meeting. It was provisionally agreed as Tuesday 24 November 2020 at Beeston Village Hall starting at 7.30pm dependent on guidance at the
time with regards COVID 19
The meeting closed at 9.31 p.m.
594 Beeston Cricket Club Grant for new shirts 560.50
595 CGM Group Grounds maintenance 07-08/20 83.00
596 C Brindley Clerks salary 08/20 214.76
597 CGM Group Grounds maintenance 09/20 41.50
598 C Brindley Clerks salary 09/20 214.76
599 C Brindley Clerks expenses 04-09/20 152.87
600 C Brindley Bulbs/hydrangeas for village green 193.14
1063

Beeston with Bittering Parish Council Minutes Draft 21 July 2020
Minutes of the Meeting of the Beeston with Bittering Parish Council held on Tuesday 21st July 2020 in Beeston Village Hall at 7.30 p.m.
Present Councillor T Townshend (Chair)
Councillor M Greene
Councillor A Mullenger
Councillor S Wiseman
The clerk was in attendance. 7 members of the public were
present.

Public Speaking Time In accordance with COVID 19 guidance, a record of attendees with contact details was taken for retention for a period of 21 days. No members of the public requested to speak at this time.
Min 041/20 Apologies for Absence. Apologies for absence were received and accepted
from Cllr Palmer Wright. County/District Cllr Kiddle Morris advised that he would
not be attending as he was shielding.
Min 042/20 Declarations of Interest. There were no declarations of interest
Min 043/20 Cooption to the Parish Council. A member of the public expressed interest in joining the parish council. He gave a short outline of his reasons and answered
several questions from members. He would observe the remainder of the meeting before committing.
Min 044/20 Village Green. A proposal from the chair to purchase further spring bulbs for the green was considered. It was AGREED to allocate a budget of up to £200
towards this project. The clerk advised that the new bench and litter bin had
been installed on the village green and once the new litter bin had been branded
for dual use, the existing bins could be removed and relocated elsewhere within
the village. It was AGREED to relocate the bins at the junction of Church Rd
and Fransham Rd and in Drury Square, subject to approval of locations by
the county and district councils.
Min 045/20 Broadband/Wifi at the Village Hall. It was AGREED that the Wispire packagesuggested would be appropriate and the option to include content filtering
should be incorporated in the system. The option to pay by direct debit was
AGREED and the mandate was signed accordingly. Finally, the clerk was
asked to contact the village hall committee to see when they would like the
service to be activated by.
Min 046/20 Millenium Lakes. The clerk had received a quotation for the proposed lectern from Fitzpatrick Woolmer and he explained that this fell within the budget set for
2020/21. It was AGREED that, once the design had been finalised, to proceed with the purchase at a cost of £862.50 plus vat.
Min 047/20 Planning Applications. It was AGREED that the following comments should made:
3PL/2020/0489 Land off The Street and Herne Lane – no comment. This was
agreed by 2 votes for and 1 against following representations from members of
the public and discussion amongst those members present. During these
discussions, 2 members of the public confirmed that the proposal to make no
comment by the council was a good course of action for the council to take on
this contentious site.
3PL/2020/0618 Roehampton, Syers Lane – object as the proposed
construction appears to be contrary to the permission already granted for
the site for an agricultural storage unit.
3PL/2020/0711 Ben Burgess, Dereham Rd – support.
1062
Min048/20 Planning Decisions The following decisions were NOTED:
3PL/2019/0835 Land at Syers Lane REFUSED
3PL/2019/1105 Land at Syers Lane REFUSED
3PL/2020/0375 Primrose Farm, Water End Lane APPROVED
Min 049/20 Report on the Highways Problems from the Previous Months.
The clerk reported that a 30mph repeater sign on Dairy Drift had been replaced and road
markings had been installed at the Herne Lane corner to differentiate from the
private road. It was noted that many potholes had been marked up for repair.
Min 050/20 New problems. There were no new reports.
Min 051/20 Annual Accounts for year Ended 31st March 2020. The clerk presented the accounts which were RECEIVED by the council.
Min 052/19 Annual Return for year Ended 31st March 2020. The council considered its responses to section 1 of the Annual Return and agreed its replies. Having
authorised the signature of the annual accounts, the council similarly agreed to
the information contained in section 2. It was therefore AGREED unanimously
to authorise the chairman and the clerk/RFO to sign sections 1 and 2 of the
Annual Return on the council’s behalf. The report of the internal auditor
contained in the Annual Internal Audit Report 2019/20 was circulated and the
report was NOTED. It was AGREED to set the dates for public inspection of
the accounts from 31st August to 9th October inclusive. Finally, the council
DECLARED itself exempt from external audit in accordance with Section 9
of the Local Audit (Smaller Authorities) Regulations 2015
Min 052/20 Balances and Cheques for Authorisation. The financial statements at the end of February, March April and May were NOTED. The financial statement at the
end of June and budget summary were reviewed.
Balances :-
Bank of Ireland Treasurers’ Account
Balance at 29 05 20 14133.20
Income NIL
13013.06
Less Cheques authorised 712.70
Balance at 30 06 20 13420.50
Outstanding Cheques 26 11 19 40.00
30 06 20 428.02
Cash Book Balance at 30 06 20 12952.48
Cheques for authorisation: Total value = £ 256.26
Amount available for Section 137 : 465 x £8.32 = £ 3868.80
Spend to Date = £ 0.00

The following cheques signed since the last meeting in February were NOTED
575 CGM Group Grounds maintenance 02/20 41.50
576 Glasdon UK New seat and waste bin for
village green
1167.04
577 Friends of Bittering Church Grant towards churchyard
maintenance
150.00
578 C Brindley Clerks salary 03/20 214.76
579 C Brindley Expenses 10/19-03/20 122.15
580 CGM Group Grounds maintenance 03/20 41.50
581 Norfolk ALC Annual subs/website hosting
2020/21
180.33
1062

It was AGREED that the balances be noted and it was confirmed that Cllrs
Townshend and Greene be authorised to sign the cheques for July.
Min 053/20 Beeston Cricket Club. The council considered the request for support from the
cricket club and AGREED to make a grant of £ 560.50 as requested using
powers granted under Local Government (Misc Provisions) Act 1976 s19.
Min 054/20 Marie Curie Support Line. It was AGREED to make no donation
Min 055/20 Matters for the Next Meeting. Replacement bench on village green,
reinstatement of Pippins bench, Remembrance Day arrangements
Min 056/20 Date of the Next Meetings. It was provisionally agreed as Tuesday 29
September and Tuesday 24 November 2020 at Beeston Village Hall starting at
7.30pm dependent on guidance at the time with regards COVID 19
The meeting closed at 9.09 p.m.
582 Beeston Playing Field Comm Room hire 01-02/20 32.00
583 C Brindley Clerk’s salary 04/20 171.96
584 HMRC Income Tax 04/20 42.80
585 CGM Group Grounds maintenance 04/20 41.50
586 Came and Co Annual insurance 2020/21 341.20
587 C Brindley Clerk’s salary 05/20 171.76
588 HMRC Income Tax 05/20 43.00
601 DJ Taylor Maintenance at village green 105.00
589 CGM Group Grounds maintenance 05/20 41.50
590 C Brindley Clerk’s salary 06/20 171.76
591 HMRC Income Tax 06/20 43.00
592 CGM Group Grounds maintenance 06/20 41.50
593 C Brindley Clerk’s salary 07/20 214.76
1062

Beeston with Bittering Parish Council Minutes Draft 25 February 2020 Minutes of the Meeting of the Beeston with Bittering Parish Council held on Tuesday 25th February 2020 in Beeston Village Hall at 7.30 p.m.

Present Councillor     T Townshend (Chair)
Councillor H Palmer-Wright
Councillor M Greene
The clerk was in attendance. County/District Cllr Kiddle Morris was present.
Public Speaking Time No members of the public were present
Min 023/20 Apologies for Absence. Apologies for absence were received and accepted from Cllr Mullenger (work commitment) and Cllr Wiseman (another meeting).
Min 024/20 Declarations of Interest. There were no declarations of interest
Min 025/20 Minutes of Meeting Dated 4 February 2020. Cllr Palmer Wright proposed and Cllr Greene seconded that the minutes be signed as a true record of the meeting. It was unanimously AGREED that the minutes of the meeting dated 4th February 2020 be duly signed as a true record of that meeting. The minutes were signed.
Min 026/20 County/District Councillor Reports. Cllr Kiddle Morris reported that county council had set its budget at a meeting on 17th February and council tax would be increased by 2% on the adult social care precept and 1.99% on the general council tax. The responses to the recent consultation on preferred options for the MWLP can now be viewed online. A consultation on the preferred options for upgrades to the A47 including its dualling from North Tuddenham to Easton is being run by Highways England from 27th February for 6 weeks. A series of public displays will be held and a display can be viewed in Dereham Library during the consultation period.
Breckland Council will set its precept on 27 February and it is proposed to increase a band D property by £4.95 for the year.
Fly tipping is a focus at present and any concerns should be reported to Breckland and will be collected within 24 hrs for waste on public land.
The sports facility in Swaffham has been refurbished and will reopen at the beginning of April.
Min 027/20 Cooption to the Parish Council. No progress to be reported.
Min 028/20 Bench for the Village Green. The clerk reported that he had been in contact with Peter Cross and had been provided price guidance with regards the installation of a bench and a litter bin. He provided options for benches and litter bins and it was AGREED to purchase an Elwood Seat and Sherwood Litter Bin from Glasdon at a total cost of £972.53 + VAT and to arrange for the items to be delivered directly to Mr Cross for installation. The clerk was also asked to write to the residents of Pippins to see if there was any progress with the refurbishment of the bench on The Street. Cllr Greene offered to undertake works on the bench if there was no progress.
Min 029/20 Broadband/Wifi at the Village Hall etc. The clerk confirmed that he had written to the playing field committee with feedback from the previous meeting. The chair reported that she was waiting to hear from the committee chairman; she would go ahead and speak to Wispire about the broadband connection.
Min 030/20 Millenium Lakes. The clerk reported that he had contacted the Norfolk Wildlife Trust about preparation of an interpretation board and had been advised that this was something that they could not help with directly but provided contacts of individuals who might be able to help. In the meantime, he had contacted Paul Marchant who would be willing to help and the council AGREED that this would be the route to follow. The clerk was asked to contact Rory Hart to obtain details for inclusion on the board and to liaise with Mr Marchant. Additionally, the clerk will obtain a quotation for the lectern.
1061
Min 031/20 Village Survey. The chairman summarised the responses and advised that there were no specific common issues. Tidiness of the verges in the parish had been raised and a litter pick was being arranged during March. The clerk advised that he had been in contact with Breckland and arranged for equipment to be available and it was confirmed that the litter pick would take place on Saturday 14th March at 10.30am meeting at the Ploughshare car park. The council AGREED to fund up to £100 for light refreshments at the Ploughshare after the litter pick.
Min 032/20 Planning Applications.
It was AGREED that the following comments should made: 3PL/2020/0135 Development site at Roehampton, Syers Lane – no comment
Min 033/20 Planning Decisions. The following decisions were NOTED:
3PL/2019/1568 Land off Syers Lane APPROVED 3PL/2020/0011 New Farm, Fransham Rd. APPROVED
Min 034/20 Report on the Highways Problems from the Previous Months. The clerk reported that potholes on Gressenhall Rd had been filled. Cllr Kiddle Morris reported that a ‘No Through Road’ sign could not be placed on the entrance to the private road off Herne Lane but he had asked whether a dotted line could be installed to remark the bend. He was also enquiring about signage to the industrial area at the Herne Lane junction could be installed. Min 035/20 New problems:
Pothole on Herne Lane
Min 036/20 Balances and Cheques for Authorisation. The financial statement at the end of January and budget summary were reviewed. Cheques were presented for signature.
Balances :- Bank of Ireland Treasurers’ Account
Balance at 30 12 19 13013.06
Income NIL 13013.06
Less Cheques authorised NIL Balance at 31 01 20 13013.06 Outstanding Cheques 26 11 19 40.00
04 02 20 629.60
Cash Book Balance at 04 02 20 12343.46
Cheques for authorisation: Total value = £ 296.26
Amount available for Section 137 : 465 x £8.12 = £ 3775.80
Spend to Date = £ 117.96

572 CGM Group Grounds maintenance 01/20 41.50
573 C Brindley Clerks salary 02/20 214.76
574 Information Commissioner Annual Registration Fee 2020 40.00

It was AGREED that the balances be noted and it was confirmed that Cllrs Townshend and Palmer Wright be authorised to sign the cheques.
Min 037/20 Beeston PCC. The correspondence was NOTED
Min 038/20 Priscilla Bacon Hospice. It was AGREED to make no donation
Min 039/20 Matters for the Next Meeting. No items were requested
Min 040/20 Date of the Next Meeting.
This was agreed as Tuesday 31 March 2020 at Beeston Village Hall starting at 7.30pm. The meeting closed at 8.37 p.m.

Beeston with Bittering Parish Council Minutes Draft 4 February 2020
Minutes of the Meeting of the Beeston with Bittering Parish Council held on Tuesday 4th  February 2020 in Beeston Village Hall at 7.30 p.m.
Present Councillor T Townshend (Chair)
Councillor H Palmer-Wright
Councillor A Mullenger
Councillor M Greene
Councillor S Wiseman
The clerk was in attendance. County/District Cllr Kiddle Morris
was present.
Public Speaking Time
No members of the public were present
Min 001/20 Apologies for Absence. There were no apologies for absence.
Min 002/20 Declarations of Interest. There were no declarations of interest
Min 003/20 Minutes of Meeting Dated 26 November 2019. Cllr Mullenger proposed and
Cllr Palmer Wright seconded that the minutes be signed as a true record of the
meeting. It was unanimously AGREED that the minutes of the meeting dated
26th November 2019 be duly signed as a true record of that meeting. The
minutes were signed.
Min 004/20 County/District Councillor Reports. Cllr Kiddle Morris reported that the district would be raising the district precept by £4.95 per annum for a band D property. A new waste contract is being negotiated with two other district councils. The next town and parish council forum will be held in Dereham on 12th February and a new support programme to bring empty homes back into the private rented sector has been introduced.
The Boundary Commission review of county ward boundaries has been further delayed due to an objection by a district council to the methodology used. This will necessitate the reworking of the proposal from the county. NCC are planning 4 new special schools in Norfolk. One of these will be in Fakenham and this is being done to reduce travelling times for users. Council Tax will be set on 17th
February and is anticipated to result in an increase of 2% on the Adult Social Care precept and 1.99% on the general rate. This will be set before the government confirms the central funding that the authority will receive. A consultation is running to the end of February on a new Local Transport Plan and a consultation is also running to the end of February on requirements from the rail network.
Councillor Kiddle Morris also reported that the police had taken action with regards the dogs at Valley Farm and the public is encouraged to report any incidents of concern to the police.
Min 005/20 Meeting Dates to May 2020. It was AGREED that future meetings would be held on 25th February, 31st March, 28th April and 19th May with the May date also including the Annual Parish Meeting and the Council’s Annual Meeting
Min 006/20 Budget 2020/21. The clerk presented the draft budget for the council’s consideration. Following questions from members, it was AGREED that the budget for 2020/21 should be set as presented in the draft.
Min 007/20 Precept 2020/21. Following the setting of the budget above and in accordance with those proposals, it was AGREED to set the precept at £7250 for the year 2020/21, keeping the precept at the same level for the 5th consecutive year. 1060
Min 008/20 Cooption to the Parish Council. As no progress had been made, it was agreed that a piece would again be put in the Church and Village magazine.
Min 009/20 Bench for the Village Green. Options for a replacement bench were considered and the clerk was asked to obtain quotations for the style of bench considered appropriate. The clerk will also seek quotations for the installation of a new
bench.
Min 010/20 Broadband/Wifi at the Village Hall etc. The chairman had met with the chair of the village hall committee who had advised that the committee wished to have broadband installed. The chairman will further investigate. The committee had
expressed a view that partial boarding of the loft space in the village hall would be beneficial and the clerk was asked to invite the village hall to seek quotations for that work to be undertaken. A further request for signposting to the play area from the village green was considered and it was AGREED that a map of the
village would be put on the noticeboard to show locations.
Min 011/20 Millenium Lakes. It was AGREED that local contacts as well as the Norfolk Wildlife Trust would be approached with regards the preparation of the artwork and technical content for an interpretation board on the site to outline flora and fauna that can be seen.
Min 012/20 Planning Applications. It was AGREED that the following comments should made:
3PL/2019/1568 Land off Syers Lane – no comment
3PL/2019/1559 Land to the north of Herne Lane – no comment
3PL/2020/0011 New Farm, Fransham Rd – no comment
Min 013/20 Planning Decisions. The following decisions were NOTED:
3PL/2019/1281 Land adjacent to Shalee, Drury Square REFUSED
3OB/2019/0038 Herne Lane. APPROVED
Min 014/20 Breckland Local Lane 2011-2036. The adoption of the local plan was NOTED
Min 015/20 Report on the Highways Problems from the Previous Months. Cllr Palmer
Wright advised that the dog waste bin post replacement on Syers Lane was in hand and would be undertaken shortly.
Min 016/20 New problems. Potholes on the Street and Gressenhall Rd would be reported as would the ‘No Through Road’ sign at the entrance to the private road from Herne Lane. Cllr Kiddle Morris will investigate whether there should be a signpost to the Industrial Area at the Herne Lane junction off Dereham Rd.
Min 017/20 Balances and Cheques for Authorisation. The financial statement at the end of December and budget summary were reviewed. Cheques were presented for signature.
Balances :-
Bank of Ireland Treasurers’ Account
Balance at 30 10 19 14678.79
Income NIL 14678.79
Less Cheques authorised 1665.73
Balance at 31 12 19 13013.06
Outstanding Cheques 26 11 19 40.00
Cash Book Balance at 31 10 19 12973.06
Cheques for authorisation: Total value = £ 629.60
Amount available for Section 137 : 465 x £8.12 = £ 3775.80
Spend to Date = £ 117.96
1060 It was AGREED that the balances be noted and it was confirmed that Cllrs Townshend and Mullenger be authorised to sign the cheques.
Min 018/20 Norfolk County Council. The correspondence re rights of way at Kempstone Lodge was NOTED
Min 019/20 Norfolk County Council Footpaths Seminar. The correspondence was NOTED
Min 020/20 Clerks and Councils Direct – January 2020. Its receipt was NOTED
Min 021/20 Matters for the Next Meeting. No items were requested
Min 022/20 Date of the Next Meeting. This was agreed as Tuesday 25 February 2020 at Beeston Village Hall starting at 7.30pm.
The meeting closed at 8.50 p.m.
567 CGM Group Grounds maintenance 11-12/19 83.00
568 H Palmer Wright Supplies for Remembrance Sunday 32.36
569 B e e s t o n P l a y i n g F i e l d Committee Room hire 10-12/19 32.00
570 C Brindley Clerks salary 12/19-01/20 429.52
571 T Townshend Batteries etc for Xmas lights 52.72
1060

Beeston with Bittering Parish Council Minutes Draft 26 November 2019
Minutes of the Meeting of the Beeston with Bittering Parish Council held on Tuesday 26th November 2019 in Beeston Village Hall at 7.30 p.m.
Present Councillor T Townshend (Chair)
Councillor H Palmer-Wright
Councillor A Mullenger
Councillor M Greene
The clerk was in attendance.
Public Speaking Time
No members of the public were present
Min 181/19 Apologies for Absence. Apologies for absence were received from CllrWiseman (work commitment). County/District Cllr M Kiddle Morris sent his apologies.
Min 182/19 Declarations of Interest. There were no declarations of interest
Min 183/19 Minutes of Meeting Dated 29 October 2019. Cllr Palmer Wright proposed and Cllr Mullenger seconded that the minutes be signed as a true record of the meeting. It was unanimously AGREED that the minutes of the meeting dated
29th October 2019 be duly signed as a true record of that meeting. The minutes were signed.
Min 184/19 County/District Councillor Reports. The clerk read written reports that had been submitted by Cllr Kiddle Morris. In the County Council report, the current budget consultation was advised with the timetable for setting the budget. Details of the Integrated Risk Management Consultation for the Fire Authority was confirmed and details of the ongoing Boundary Commission with its timetable for completion was advised. Finally, confirmation of the positive findings of an Ofsted inspection of the children’s services department where shared. In the District Council report, details of the timetable for the adoption of the new Local Plan were advised. A consultation on a new method to calculate Council Tax payable by those on Universal Credit who have changes to earnings was advised. Details of grant funding schemes were provided and confirmation that electric charging
points in car parks in Dereham and Swaffham was provided.
Min 185/19 Cooption to the Parish Council. There were no candidates present.
Min 186/19 Village Green. The chairman provided details for the Xmas lights switch-on which were discussed and actions agreed. The report was NOTED. Cllr Mullenger reported that the bench on the green was very slippery and needed attention. This will be considered at the next meeting.
Min 187/19 Broadband/Wifi at the Village Hall. Following the deferment of this item at the last meeting, members discussed this and other suggestions for the village hall.
The chairman AGREED that she would visit the chair of the Playing Field Committee to discuss the ideas. Storage of council equipment in the village hall would also be discussed.
Min 188/19 Planning Applications. There were no applications for consideration.
3PL/2019/1281/F Land adjacent to Shalee, Drury Square – to submit the same comments that were made for the previous application on the site
Min 189/19 Planning Decisions. The following decisions were NOTED:
FUL/2019/0030 Bittering Quarry (Plant Site). APPROVED
3PL/2019/0280 New Farm, Fransham Rd. APPROVED
1059
Min 190/19 Report on the Highways Problems from the Previous Months. The clerk confirmed that he had reported the Give Way sign at the Mileham Rd/Litcham Rd junction was obscured. He also confirmed that it was the post that was broken on the dog waste bin on Syers Lane. Cllr Palmer Wright agreed to visit and to attendto the matter.
Min 191/19 New problems. The bench on the Street still needs attention and Cllr Mullenger agreed to visit the householders outside whose property the bench is sited to ascertain progress and report back to the next meeting.
Min 192/19 Balances and Cheques for Authorisation. The financial statement at the end of October and budget summary were reviewed. Cheques were presented forsignature.
Balances :-
Bank of Ireland Treasurers’ Account
Balance at 30 09 19 15461.47
Income NIL
15461.47
Less Cheques authorised 782.68
Balance at 30 10 19 14678.79
Outstanding Cheques 29 10 19 788.26
Cash Book Balance at 31 10 19 13890.53
Cheques for authorisation: Total value = £ 917.47
Amount available for Section 137 : 465 x £8.12 = £ 3775.80
Spend to Date = £ 76.71
It was AGREED that the balances be noted and it was confirmed that Cllrs
Townshend and Greene be authorised to sign the cheques.
Min 193/19 Beeston PCC Request. The council considered a request for consideration in its 2020/21 budget from the PCC for a donation towards the churchyard maintenance for the 2020 season. As the church is faced with raising a significant amount of money for repairs to the church tower, the council unanimously
AGREED that it would make a budget allocation of £700 in its 2020/21 budget to cover the cost of the grass cutting of the churchyard for the 2020 season
Min 194/19 Norfolk County Council Integrated Risk Management Plan. The correspondence was considered and it was AGREED that no response needed to be made.
Min 195/19 Clerks and Councils Direct – November 2019. Its receipt was NOTED.
Min 196/19 Matters for the Next Meeting. Village Hall suggestions, benches on the Village Green/The Street, Millennium Lakes
Min 197/19 Date of the Next Meeting. This was agreed as Tuesday 28 January 2020 at Beeston Village Hall starting at 7.30pm.
The meeting closed at 8.22 p.m.
562 CGM Group Grounds maintenance 10/19 41.50
563 RBL Poppy Appeal Donation for wreaths 40.00
564 Beeston PCC Donation towards churchyard
maintenance 300.00
565 C Brindley Clerks salary 11/19 214.76
566 T Townshend Replacement Xmas lights,
batteries, glasses, refreshments 321.21 1059

Beeston with Bittering Parish Council Minutes Draft
29 October 2019

Minutes of the Meeting of the Beeston with Bittering Parish Council held on Tuesday 29th October 2019
in Beeston Village Hall at 7.30 p.m.

Present Councillor T Townshend (Chair)
Councillor H Palmer-Wright
Councillor A Mullenger
The clerk was in attendance.
County/District Cllr Kiddle Morris and 1 member of the public
were present
Public Speaking Time
Nothing was raised in the public speaking session
Min 161/19 Apologies for Absence. Apologies for absence were received from Cllr Greene
(work committment) and Cllr Wiseman (work committment).
Min 162/19 Declarations of Interest. There were no declarations of interest
Min 163/19 Minutes of Meeting Dated 24 September 2019. Cllr Palmer Wright proposed
and Cllr Mullenger seconded that the minutes be signed as a true record of the
meeting. It was unanimously AGREED that the minutes of the meeting dated
24th September 2019 be duly signed as a true record of that meeting. The
minutes were signed.
Min 164/19 County/District Councillor Reports. Cllr Kiddle Morris advised that a budget
consultation was underway at NCC, closing on 10th December. It contained a
proposal for council tax to be raised by 3.99%. The budget would be set a a
special meeting in mid February. A consultation on Fire Risk Management for the
period 2020-23 was also underway. Amongst proposals contained, the
replacement of several appliances with 4 x 4 vehicles to make remote access
easier was included. The Boundary Commission review of ward boundaries had
established that NCC will be retained at 84 members; now the commission has to
establish the even distribution of these members across the county.
With regards to his district council responsibilities, Cllr Kiddle Morris reported that
the local plan inspectors final report had been received earlier in the week and
would be adopted in the coming weeks. The plan is based on the 2012 version of
the NPPF which has now been superseded by the 2019 version and there is
concern that this could lead to legal challenges from developers. Breckland is
consulting on a new method for recalculating council tax contributions for those
receiving universal credit and having salary changes. Electric charge points have
been provided in two car parks in the district
Min 165/19 Cooption to the Parish Council. There were no candidates present.
Min 166/19 Millenium Lakes. The council received a verbal report from a member of the
public that identified a stable mix of flora with increase in volume. It was reported
that the site was an ecological haven and the resident would be happy to
continue the maintenance works that he has undertaken in recent years. This
was AGREED by the council. Its use will be promoted as a community space
and the council will consider the installation of an information board highlighting
the ecology on site.
A request from the Herne Lane developer to construct the approved footpath
across the land was considered. It was AGREED unanimously that permission
should be granted but care should be taken to ensure minimal disturbance
to the surrounds of the route of the footpath.
Min 167/19 Village Green. The missing half bricks on the plinth of the village sign had been
replaced by a resident for which the council is grateful. Details of the switch-on
event were discussed with the date to be finalised once the singers had
confirmed their availability. The reports were NOTED.
1058
Min 168/19 Village Survey. Members had met informally to discuss the survey returns and it
had been agreed that Cllr Wiseman would produce a report that would be
published in the Church and Village magazine. This was confirmed by those
present.
Min 169/19 Broadband/Wifi at the Village Hall. Members considered a proposal from the
Playing Field Committee for its provision. The chairman had done some further
research and the matter will be considered again at the next meeting.
Min 170/19 Planning Applications. The following response was AGREED
3PL/2019/1281/F Land adjacent to Shalee, Drury Square – to submit the same
comments that were made for the previous application on the site
Min 171/19 Planning Decisions. The following decisions were NOTED:
3PL/2019/0930 Land at Syers Lane. APPROVED
3PL/2019/0805 Holmedene Farm, Syers Lane. APPROVED
3PL/2019/1144 Rose Cottage, Syers Lane. APPROVED
3PL/2018/1157 Land adjacent Chinook, Dereham Rd. REFUSED. The clerk
advised that a member of the public had queried the removal of fencing at the
site and whether this was permissible at a building site. The district councillor will
query with building control.
Min 172/19 Norfolk Minerals and Waste Local Plan Consultation. The clerk advised that
the latest plan proposed the removal of site MIN23 off Back Lane and as this was
in agreement with the parish council’s previous objection, the council should
support the proposal for its removal as made by NCC. It was unanimously
AGREED to support the removal of site MIN23 from the proposed plan
Min 173/19 Report on the Highways Problems from the Previous Months. The clerk
confirmed that 30mph sign on the Dereham Rd entrance to the village had been
replaced as requested and work had been undertaken on the carriageway break
up on Dereham Rd
Min 174/19 New problems. The give way sign at the Watery Lane/Church Rd junction had
been reported. A member of the public had reported that the dag waste bin on
Syers Lane was broken – this will be investigated. The give way sign at the
Mileham Rd/Litcham Rd junction was obscured
Min 175/19 Balances and Cheques for Authorisation. The financial statement at the end
of September and budget summary were reviewed. Cheques were presented for
signature.
Balances :-
Bank of Ireland Treasurers’ Account
Balance at 28 08 19 12504.36
Income – Precept payment 2nd part 2019/20 3600.00
16104.36
Less Cheques authorised 642.89
Balance at 30 08 19 15461.47
Outstanding Cheques 17 07 19 50.00
24 09 19 576.06
Cash Book Balance at 30 09 19 14885.41
Cheques for authorisation: Total value = £ 944.88
Amount available for Section 137 : 465 x £8.12 = £ 3775.80
Spend to Date = £ 77.96
1058
It was AGREED that the balances be noted and it was confirmed that Cllrs
Townshend and Mullenger be authorised to sign the cheques.
Min 176/19 Norfolk Citizens Advice. The correspondence was considered and it was
AGREED not to make a donation.
Min 177/19 Local Government Boundary Commission Consultation. The
correspondence was considered and it was AGREED to make no response.
Min 178/19 Norfolk ALC AGM. It was AGREED that this would not be attended
Min 179/19 Matters for the Next Meeting. Broadband/Wifi at the Village Hall
Min 180/19 Date of the Next Meeting. This was agreed as Tuesday 26 November 2019 at
Beeston Village Hall starting at 7.30pm.
The meeting closed at 8.55 p.m.
557 CGM Group Grounds maintenance 09/19 41.50
558 B e e s t o n P l a y i n g F i e l d
Committee
Donation towards playing field
maintenance 2019
500.00
559 B e e s t o n P l a y i n g F i e l d
Committee
Room Hire 07-09/19 32.00
560 T Townshend Refreshments for
remembrance event
156.62
561 C Brindley Clerks salary 10/19 214.76
1058

 

 

Beeston with Bittering Parish Council Minutes Draft 24 September 2019
Minutes of the Meeting of the Beeston with Bittering Parish Council held on Tuesday 24th
September 2019 in Beeston Village Hall at 7.30 p.m.
Present Councillor T Townshend (Chair)
Councillor H Palmer-Wright
Councillor S Wiseman
Councillor M Greene
Councillor A Mullenger
The clerk was in attendance.
County/District Cllr Kiddle Morris and 4 members of the public
were present
Public Speaking Time
A member of the public asked about the Minerals and Waste Local Plan. The clerk explained
that the current consultation ran until the end of October, and therefore, as the council had a
full agenda this evening and the response was likely to reaffirm its opposition to the proposal
for site MIN23, it had been agreed that this item would be considered at the next meeting
Min 140/19 Apologies for Absence. There were no apologies for absence.
Min 141/19 Declarations of Interest. Cllr Townshend declared a prejudicial interest in
planning application no 3PL/2019/1105. When this was considered, she would
hand the chair to the vice chair and leave the room
Min 142/19 Minutes of Meeting Dated 30 July 2019. Cllr Palmer Wright proposed and Cllr
Wiseman seconded that the minutes be signed as a true record of the meeting. It
was unanimously AGREED that the minutes of the meeting dated 30th July
2019 be duly signed as a true record of that meeting. The minutes were
signed.
Min 143/19 County/District Councillor Reports. Cllr Kiddle Morris advised that the recent
government spending review had pledged an additional £1 billion for adult and
children’s social care but the share of this funding to NCC has not been detailed
at this time. A consultation will be undertaken about a 2% rise in the adult social
care precept which will enable councils to raise a further £0.5 billion. There is a
government grant scheme available for broadband customers who receive
speeds of less than 30mbps to upgrade to Fibre to the Premises. Details are
available on the government’s Gigabit website.The leader of NCC has issued a
review of activities during 2018/19 and is available on NCC’s website. It details
the major work carries out by NCC and funding commitments for the future. The
MWLP is currently being consulted on. MIN23 is not recommended for inclusion
in the plan.
With regards to his district council responsibilities, Cllr Kiddle Morris reported that
the local plan had been further delayed as was likely to be considered for
adoption by the end of the year. There is a view that the five year housing land
supply methodology used might be open to challenge.
Min 144/19 Meeting Dates 2019/20. It was AGREED that the next meetings of the
council would be held on 29th October, 26th November, 28th January 2020
and 25th February 2020.
Min 145/19 Village Green. The village sign had been refurbished and was now back in
place. A member of the public agreed to undertake minor brickwork repairs and
repainting of the metal sleeve on the plinth. The pond has been cleared and the
chair agreed that she would visit the blacksmith in Fransham to confirm that the
seat wasn’t required. The report was NOTED
Min 146/19 Village Survey. Members agreed that they would meet informally ahead of the
next council meeting to discuss the analysis of the results of the survey. The
report was NOTED
1057
Min 147/19 Co-Option of Members. A member of the public had expressed interest in the
vacancies and this would be followed up before the next meeting. The report was
NOTED
Min 148/19 Remembrance Sunday. The clerk confirmed that the wreathes had been
ordered. Cllr Townsend will organise the refreshments for the event in the village
hall. The clerk will lay the wreathes on behalf of the council and Cllr Mullenger
will be available if needed.
Min 149/19 Planning Applications. The following responses were AGREED
3PL/2019/0280 New Farm, Fransham Rd – no comment
3PL/2019/0930 Land at Syers Lane – no comment
3PL/2019/0809 Land at Chapel Lane – amended plans were considered, and with
2 votes for, one against and one abstention, it was agreed to support the
amended plans
3PL/2019/0805 Holmedene Farm, Syers Lane – no comment
FUL/2019/0029 Bittering Quarry – no comment
FUL/2019/0030 Bittering Quarry – no comment
3PL/2019/1144 Rose Cottage, Syers Lane – no comment
At this point, Cllr Townshend retired from the meeting and Cllr Mullenger took the chair
3PL/2019/1105 Land at Syers Lane – the application was discussed and outlined
by the agent and with 3 votes for and 1 against, it was agreed to support the
application
Cllr Townshend returned to the meeting and retook the chair
Min 150/19 Planning Decisions. The following decisions were NOTED:
3PL/2019/0372 Land at the junction of Herne Lane and The Street. REFUSED
3PL/2019/0424 Land at Syers Lane. APPROVED
Min 151/19 Appeal Ref APP/F2605/W/3233946 The council AGREED to make no further
comments as its original objection would be passed to the planning
inspector
Min 152/19 Report on the Highways Problems from the Previous Months. The clerk
confirmed that the carriageway break up on Dereham Rd had been reported and
NCC had it under investigation
Min 153/19 New problems. Cllr Greene raised the issue of dogs on the highway in Watery
Lane and it was confirmed by Cllr Kiddle Morris that he would raise the matter
again with the police and dog warden.
Min 154/19 Balances and Cheques for Authorisation. The financial statement at the end
of August and budget summary were reviewed. Cheques were presented for
signature.
Balances :-
Bank of Ireland Treasurers’ Account
Balance at 28 06 19 15275.88
Income – NIL
15549.00
Less Cheques authorised 2771.52
Balance at 30 08 19 12504.36
Outstanding Cheques 50.00
Cash Book Balance at 30 08 19 12454.36
Cheques for authorisation: Total value = £ 1038.95
Amount available for Section 137 : 465 x £8.12 = £ 3775.80
Spend to Date = £ 77.96 1057
It was AGREED that the balances be noted and it was confirmed that Cllrs
Townshend and Greene be authorised to sign the cheques.
Min 155/19 SERC. The correspondence was NOTED.
Min 156/19 Pensions Regulator. The correspondence was NOTED.
Min 157/19 Norfolk ALC. Members confirmed their interests and these will be passed on to
NALC
Min 158/19 Clerks and Councils Direct – September 2019. Receipt of the magazine was
NOTED.
Min 159/19 Matters for the Next Meeting. Xmas Lights and Millennium Lakes
Min 139/19 Date of the Next Meeting. This was agreed as Tuesday 29 October 2019 at
Beeston Village Hall starting at 7.30pm.
The meeting closed at 9.25 p.m.
551 CGM Group Grounds maintenance 07-08/19 83.00
552 B Huggins Sign writing services to village sign 300.00
553 Beetley Parish Council Repairs to SAM2 sign 13.06
554 C Brindley Clerks salary 08-09/19 429.52
555 C Brindley Clerks expenses 04-09/19 213.37
556 DJ Taylor Pond clearance on village green 180.00 1057

 

Beeston with Bittering Parish Council Minutes Draft 30 July 2019
Minutes of the Meeting of the Beeston with Bittering Parish Council held on Tuesday 30th
July 2019 in Beeston Village Hall at 7.30 p.m.
Present Councillor T Townshend (Chair)
Councillor H Palmer-Wright
Councillor S Wiseman
The clerk was in attendance.
4 members of the public were present
Public Speaking Time
No items were raised
Min 121/19 Apologies for Absence. Apologies for absence were received and accepted
from Cllr Green (work commitment) and Cllr Mullenger (work commitment).
County/District Cllr Kiddle-Morris confirmed that he would be late as he was
attending another meeting.
Min 122/19 Declarations of Interest. Cllr Palmer Wright declared a prejudicial interest in
planning application no 3PL/2019/0372. Cllr Townshend declared a prejudicial
interest in planning application no 3PL/2019/0835. These declarations being
made meant that the council could not consider these applications at this meeting
as it would be inquorate.
Min 123/19 Minutes of Meeting Dated 25 June 2019. Cllr Palmer Wright proposed and Cllr
Townshend seconded that the minutes be signed as a true record of the meeting.
It was unanimously AGREED that the minutes of the meeting dated 25th
June 2019 be duly signed as a true record of those meetings. The minutes
were signed.
Min 124/19 County/District Councillor Reports. No reports were received as the meeting
had concluded when the councillor arrived
Min 125/19 Meeting Dates 2019/20. It was AGREED that the next meetings of the
council would be held on 24th September and 29th October and future
dates would be considered again at the next meeting.
Min 126/19 Village Green. The clerk confirmed that Cllr Palmer Wright had delivered the
sign to the sign writer for repainting. He also advised that the picture was in such
poor condition that it would have to be graphically recreated from photographs
taken previously by a resident. The report was NOTED
Min 127/19 Village Survey. Completed surveys had now been retrieved from the collection
points and the chairman would contact members to arrange to meet to move the
analysis of the returns forward. The report was NOTED
Min 128/19 Defibrillator. The clerk reported installation of the unit at the Ploughshare public
house had been completed on 8th July and notification of the installation had
been made to the ambulance service. Once acknowledgement from the
ambulance service had been received, the unit would be put into operation. The
position was NOTED
Min 129/19 Co-Option of Members. It was NOTED no interest had been shown to date in
the current vacancies.
Min 130/19 Planning Applications. The following responses were AGREED
3PL/2019/0619 Paynes Pallet Inverters, Dereham Rd – no objection
3PL/2019/0809 Land at Chapel Lane – application could not be supported at this
time as semi detached units should be 2 x 2 bed and 2 x 3 bed units rather than
4 x 3 bed units, the number of detached house should be reduced from 5 to 4
and more detail of the on-site parking provisions should be provided.
3PL/2019/0805 Holmedene Farm, Syers Lane – no objection
1056
3PL/2019/0835 Land at Syers Lane – deferred as at min 122/19 above
3PL/2019/0372 (amended plans) Land off The Street and Herne Lane – deferred
as at min 122/19 above
Min 131/19 Planning Decisions. The following decisions were NOTED:
3PL/2019/0535 Ashtree Farm, Herne Lane. APPROVED
3PL/2019/0625 Roehampton, Syers Lane. APPROVED
Min 132/19 Footpath across Millennium Lakes. The clerk reported that the developer had
responded that the footpath would be private across his land but residents of
Herne Lane could use it. It was AGREED that the clerk would ask the county/
district councillor to seek the views of those authorities both from a
highways perspective and also a planning authority perspective
Min 133/19 Report on the Highways Problems from the Previous Months. The clerk
confirmed that the posts on Herne Lane had been cleaned and the verges
around the posts had now been cut. The 30mph signs at the entrance to the
village from Church Rd had been replaced. Acknowledgement of the need to
repaint or replace the 30mph signs at Dereham Rd entrance had been received
Min 134/19 New problems. A member of the public reported that the carriageway was
breaking up on Dereham Rd between Dairy Drift and the centre of the village.
Min 135/19 Balances and Cheques for Authorisation. The financial statement at the end
of June and budget summary were reviewed. Cheques were presented for
signature.
Balances :-
Bank of Ireland Treasurers’ Account
Balance at 31 05 19 15549.00
Income – NIL
15549.00
Less Cheques authorised 273.12
Balance at 28 06 19 15275.88
Outstanding Cheques 2376.26
Cash Book Balance at 28 06 19 12899.62
Cheques for authorisation: Total value = £ 445.26
Amount available for Section 137 : 465 x £8.12 = £ 3775.80
Spend to Date = £ 26.71
It was AGREED that the balances be noted and it was confirmed that Cllrs
Townshend and Palmer Wright be authorised to sign the cheques.
Min 136/19 Vattenfall. The correspondence was NOTED.
Min 137/19 Clerks and Councils Direct – July 2019. Receipt of the magazine was NOTED.
Min 138/19 Matters for the Next Meeting. No items were put forward.
Min 139/19 Date of the Next Meeting. This was agreed as Tuesday 24 September 2019 at
Beeston Village Hall starting at 7.30pm.
The meeting closed at 8.46 p.m.
546 Beeston PFC Donation in memory of the
late Brian Potter
50.00
547 CGM Group Grounds maintenance 06/19 41.50
548 Beeston PFC Room hire 04-06/19 64.00
549 Breckland Council Admin charge for uncontested
election
75.00
550 C Brindley Clerks salary 07/19 214.76
1056
1056

Draft Minutes June 2019

Draft Minutes May 2019

Draft Minutes March 2019

Draft Minutes February 2019

Draft Minutes January 2019

Draft Minutes December 2018

Draft Minutes November 2018

Draft Minutes October 2018

Draft Minutes September 2018

Draft Minutes July 2018

Draft Minutes June 2018

Draft Minutes May 2018

Draft Minutes April 2018

Draft Minutes June 2017

Draft Minutes May 2017

Draft Minutes April 2017

Draft Minutes March 2017-1

Draft Minutes February 2017

Draft Minutes January 2017

draft-minutes-november-2016

draft-minutes-october-2016

draft-minutes-september-2016

DRAFT
Minutes of the Meeting of the Beeston with Bittering Parish Council held on Thursday 28th July 2016 in Beeston Village Hall at 7.30 p.m.

Present
Councillor T Townshend (Chair)
Councillor J Perry
Councillor M Greene
Councillor B List
Councillor R Kennealy
Councillor J Farrall
 County Councillor M Kiddle-Morris
District Councillor E Gould
 7 members of the public. The clerk was in attendance.
Min 095/16 Apologies for Absence. There were no apologies for absence
Min 096/16 Declarations of Interest. There were no declarations of interest
Min 097/16 Minutes of the Meeting dated 20th June 2016. Cllr Greene proposed and Cllr Perry seconded that the minutes be signed as a true record of the meeting. It was unanimously AGREED that the minutes of the meeting dated 20th June be duly signed as a true record of that meeting. The minutes were signed.
Min 098/16 Co-option to fill Current Vacancy. As the only applicant was unable to attend the meeting, it was AGREED to defer the item to the next meeting
At this point, the chairman moved to take planning application no 3PL/2016/0836 as the next item of business
Min 099/16 Planning Application No 3PL/2016/0836. After due consideration, it was unanimously AGREED to make no representations on the application
At this point, the chairman closed the meeting to allow Henry Dennett to update the meeting on progress made by Beeston Community Enterprises Ltd with the potential purchase of the Ploughshare
Mr Dennett reported that fundraising activities to date had raised in excess of £5,000 and that the next major event would be the launch of the share offer planned for 17 August. details of the share offer were currently being distributed to all households. He advised specifically of an error in the offer document as the treasurer of BCEL is not the treasurer of the PCC as stated. Further fund raising activities were being organised and the share offer would be formally launched at a public meeting on 16 August

The meeting was re-opened

Min 100/16 Right to Bid for the Ploughshare Public House. The Council NOTED the verbal report. Mr Dennett was thanked for his attendance.
Min 101/16 County and District Councillor Reports. The county councillor reported that a document outlining the main points in the devolution proposals was being distributed to all households and responses to the document could be made until 23 August. Replies could be made using the form on the document, on-line or by telephone. The next stage would be the laying before Parliament of an order to make the possibility of go-ahead. He advised that the policy for verge cutting for the next two years had been overturned and all verges would be cut shortly and again before the end of the season
The district councillor advised that the annual updating of the electoral register was underway and forms had been distributed to all households. She explained that Breckland Council’s earlier decision to not support devolution was taken because it couldn’t get answers to questions about costs of the proposal and money promised for A47 upgrades was not in fact new money as stated

Min 102/16 Maintenance at the Millennium Lakes. A suggestion that the area could be used for dog walking was considered and discounted as it would be difficult to ensure picking up because of the grass length. The council was advised that the land would be unsatisfactory for allotment use. Use as a nature reserve appeared to be the best solution and it was AGREED to await a response from the Norfolk Wildlife Trust
Min 103/16 Post Box. The clerk advised that Royal Mail had advised that they had no specific criteria for establishing need for a post box and that resources were used to supply boxes to communities that didn’t have a box at all. It was AGREED that the clerk would check with his predecessor for any response from the MP
Min 104/16 Bench on The Green. It was AGREED that (i) the clerk would distribute the plans for relocating all items on the green as had previously been prepared and (ii) the clerk would contact UK Power Networks about removal of the electricity pole and under grounding of cables
Min 105/16 Website. The clerk advised that he had attended training on the site and would look to undertake maintenance of the parish council section in due course. The cost of training could be claimed from the national Transparency Fund and therefore, there would be no cost to the council for this training. The clerk’s verbal report was NOTED
Min 106/16 Planning Application No 3PL/2016/0526 After discussion about location of the site, overdevelopment and the type of housing, the Council AGREED a resolution, on the chair’s casting vote, to make no comment on this planning application
Min 107/16 Decisions. The following decisions were NOTED
3PL/2016/0653 Ashdown House, The Street – permitted with standard conditions
Y/3/2015/3010  Beeston Primary School – permitted
Min 108/16 Report on meeting of Breckland LPWG at Swaffham 12 July: Cllr Greene reported that the meeting had been advised that rural settlements would be expected to take 5% of the total district housing growth in the period to 2036. Beeston was proposed to retain its existing settlement boundary. He had advised the meeting that the parish council, at this stage, supported this proposal. The clerk then confirmed that Cllr Greene had gone on to advise Breckland that development outside the settlement boundary could be supported where it was demonstrated by an applicant that a proposal provided a net benefit to the community. The verbal report was NOTED
Min 109/16 Report on the Problems from the Previous Month. The clerk confirmed that reports from the previous month had been acknowledged by NCC and were under investigation. He advised that an email had been received from NCC stating that the issue on Herne Land had been addressed. Members advised that this was not the case and the clerk will communicate this to NCC
Min 110/16 New problems. Cllr Perry raised the issue of drainage on the Street. It was AGREED that the clerk would make contact with the highways engineer and the drainage plans would be passed to Cllr Perry
Min 111/16 Date for the Survey of the Highway Problems in the Village. It was AGREED that the previously prepared report would be circulated and a date for a review would be decided at the next meeting
Min 112/16 Budget. The budget had been circulated and it was unanimously AGREED to confirm the current position.

Min 113/16 Balances and Cheques for Authorisation.  The following was considered

Balances :-
Bank of Ireland Treasurers’ Account
Balance at 31 05 16  13200.00
Plus receipts-interest- 1.16            1.16
VAT refund      191.47
15392.63
Less  cheques authorised 26 04 16 – 167.05
cheques authorised 24 05 16 – 411.48
cheques authorised 20 06 16 – 161.71       740.24        Bank Balance at 30 06 16   12652.39
Less unpresented cheques authorised 20 06 16 – 40.40        40.40
Cash Book Balance at 31 05 16   12611.99

  Amount available for Section 137 : 442x £7.42 = £3279.64
Spend to Date : £100.00
Cheques for authorisation: Total value = £358.11
405 Beeston Playing Field Comm Room hire Apr-Jun 2016 56.00
406 C Brindley Salary – July 2016 202.11
407 Beeston Community Enterprise Donation to campaign 100.00
It was AGREED that the balances be noted and it was confirmed that Cllrs Townshend and Farrall be authorised to sign the cheques
Min 114/16 Play Equipment for the Playing Field. The clerk advised that he had spoken to a representative of the playing field committee who confirmed that the committee would not be making use of the facility to reclaim VAT. He had offered to help the committee with any grant applications that the group would be making. The verbal report was NOTED
Min 115/16 Centenary Fields Programme. The Council considered whether there was land in the parish that might be suitable. As it was concluded that nothing was suitable in its behest, it was AGREED to pass this on to the PCC to see if they had anything that might be suitable
Min 116/16 Clerks and Councils Direct July 2016. Receipt of the publication was NOTED
Min 117/16 Came and Co. The correspondence was NOTED
Min 118/16 Matters for the Next Meeting. It was AGREED that the drainage issue reported at min 110/16 would be further considered
Min 119/16 Date of the Next Meeting. This had been previously confirmed as Thursday 29 September at 7.30pm at Beeston Village Hall
The meeting closed at 20.48.

DRAFT

Minutes of the Meeting of the Beeston with Bittering Parish Council held on Monday 20th June 2016 in Beeston Village Hall at 7.30 p.m

Present
CouncillorT Townshend            (Chair)
Councillor J Perry
Councillor M Greene
Councillor B List
Councillor R Kennealy
County Councillor M Kiddle-Morris

2 members of the public. The clerk was in attendance.

Min 068/16 Election of Chairman for the year 2016/17. Cllr Townshend was nominated by Cllr List and seconded by Cllr Kennealy. There being no further nominations, it was AGREED that Cllr Townshend would be chair of Beeston with Bittering Parish Council for the council year 2016/17. The declaration of acceptance of office was signed by Cllr Townshend and witnessed by the clerk

Min 069/16 Election of Vice-Chairman. Cllr List was nominated by Cllr Townshend and seconded by Cllr Greene. There being no further nominations, it was unanimously AGREED that Cllr List would be the vice chair of Beeston with Bittering Parish Council for the council year 2016/17. The declaration of acceptance of office was signed by Cllr List and witnessed by the clerk.

Min 070/16 Apologies for Absence. Apologies for absence were received and accepted from Cllr Farrall who was on holiday                                                  

Min 071/16 Declarations of Interest. There were no declarations of interest

Min 072/16 Minutes of the Meeting dated 24th May 2016. Cllr Greene proposed and Cllr Perry seconded that the minutes be signed as a true record of the meeting. It was unanimously AGREED that the minutes of the meeting dated 24th May be duly signed as a true record of that meeting. The minutes were signed.

Min 073/16 Completion of New Bank Mandate. It was unanimously AGREED that all members of the Council should be signatories on the account and that the mandate should change the Council’s office address to that of the new clerk

At this point, the meeting was closed to allow representatives of the Save the Ploughshare committee to update the Council
Julie Lawrence and Fiona Crump updated the Council on progress since the previous briefing. A new leaflet had been produced advising the community of the proposed share offer and the draft share prospectus has been prepared. The share issue is likely to take place in July or August. Contact with the owner has provided information that a change of use application is likely in the near future. Grant applications are to be made. An initial application for £2.5K has been made to the Plunkett Foundation and if this is successful, a further application for £150K. Expressions of interest in the share offer have been received totalling £50K. The 392 group have advised that they will be circulating all their members with details. The Save the Ploughshare group will continue with its work irrespective of what the owner chooses to do. 2 fund raisers are planned; a race night in July and a shoot in August. Letters of support have been sought and a response has been received from the Prince of Wales’ office. The model for a community purchase as used in Shoulden was being used.

The meeting was reopened
Min 074/16 Right to Bid for the Ploughshare Public House. The Council NOTED the verbal report. The representatives were thanked for their attendance and the clerk agreed to advise the group as soon as any planning applications were notified

Min 075/16 County and District Councillor Reports. The county councillor reported that a new devolution deal had been proposed with Norfolk and Suffolk grouped together. Full details of the deal can be viewed on the agenda for an NCC council meeting on 27 June to endorse the deal. The timetable for implementation aims to have mayoral elections in May 2017.

As members needed to leave the meeting shortly, the chairman moved to take agenda items 9.4 and 10.3 as the next items of business.

Min 076/16 Dates of Meetings for 2016. It was AGREED that meetings for the remainder of 2016 would be held on 28 July, 29 September, 20 October and 24 November

Min 077/16 Date for Planning Policy Meeting. A discussion on the purpose of this proposed meeting took place and after advice from the county councillor and the clerk, it was decided that it was most important to engage with the emerging local plan and that the date for any meeting should be guided by the consultation timetable for the emerging local plan. The clerk was asked to contact the district councillor to establish the timing for the next consultation. The item will be left on the agenda

At this point, Cllrs Kennealy, List and county councillor Kiddle-Morris retired from the meeting

Min 078/16 Maintenance at the Millennium Lakes. As Cllr Farrall was absent, nothing further was reported. Discussion about possible uses took place. the item will be further discussed at the next meeting.

Min 079/16 Post Box. The clerk reported that his predecessor had undertaken to contact the MP again. The clerk was asked to establish the criteria used by Royal Mail for providing a post box

Min 080/16 Bench on The Green. The clerk reported that he had received correspondence from the Land Management Officer at Breckland Council that the original deed of delegation for the land provides the parish council with a general right to maintain the land as it sees fit and the siting of a bench would be covered by this. Therefore, a licence is not required and the council can now go ahead.

Min 081/16 Website. The clerk confirmed that the current and new website were both being maintained at present. It was AGREED that the clerk should undergo training on the website maintenance, at a cost of £65 plus vat, so that the site could be maintained by the council

Min 082/16 Planning Application No 3PL/2016/0653. The Council AGREED to support this planning application

Min 083/16 Planning Application No 3PL/2016/0646. The Council AGREED to make the following comments on the reserved matters application:

                   (i) to request that mains electricity be installed to remove the noise nuisance currently provided by generators

                   (ii) to request that the property should be a house rather than a bungalow as this was more in keeping with the rural location

                   (iii) to ensure that any approved landscaping scheme is completed before a certificate of completion is issued

                   (iv) to request that permitted development rights be removed

                   (v) to ensure that the caravan currently onsite is removed immediately the dwelling is occupied

                   (vi) to request that the brickwork used is more in keeping with a rural location that that currently specified which is more appropriate for an urban estate setting

Min 084/16 Planning Application No Y/3/2015/3010. The Council AGREED to make no comment on this non material amendment

Min 085/16 Decisions. The clerk reported that no decision notices had been received

Min 086/16 Report on the Problems from the Previous Month. The clerk reported that no further information had been received

Min 087/16 New problems. Cllr Townshend reported the Give Way sign at the Mileham Rd junction with the Litcham Rd was obscured. Cllr Greene reported potholes on the Mileham Rd before the Litcham Rd. Cllr Perry reported a pothole on the Street before the Herne Lane turning. All will be reported.

Min 088/16 Date for the Survey of the Highway Problems in the Village. This item was deferred to the next meeting.      

Min 089/16 Budget. The budget had been circulated and it was unanimously AGREED to confirm the current position.

Min 090/16 Balances and Cheques for Authorisation.  The following was considered  
        Balances :-

Bank of Ireland Treasurers’ Account

                  Balance at 31 04 16                                                                              11508.62

Plus receipts-interest- 1.08                                                                         1.08

15309.70

Less    cheques authorised 26 04 16 – 126.41

cheques authorised 24 05 16 – 183.29                                       309.70                    Bank Balance at 31 05 16                                                                                 13200.00

Less unpresented cheques authorised 26 04 16 – 167.05

Less unpresented cheques authorised 24 05 16 – 411.48                   578.53

Cash Book Balance at 31 05 16                                                            12621.47

Amount available for Section 137 : 442x £7.42 = £3279.64

Spend to Date :£0.00

Cheques for authorisation: Total value = £202.11

403 C Brindley

Salary – June – 202.11

Less PAYE         40.40

161.71
404 HMRC PAYE June 40.40

 

It was AGREED that the balances be noted and it was confirmed that Cllrs Townshend and Perry be authorised to sign the cheques

Min 091/16 Receipt of Grants for Play Equipment for the Playing Field. The clerk advised that the Parish Council would have to be more involved with the project than simply receiving grant funds and would have to work closely with the village hall committee throughout the process. Grants would have to be made in the parish council’s name and orders placed by the council. Upon completion, the equipment could then be donated to the village hall committee. The Council considered this and with a motion proposed by Cllr Greene and seconded by Cllr Perry, it was AGREED unanimously to facilitate the project with the village hall committee. This decision was heard by a representative of the committee

Min 092/16 Correspondence. The clerk advised that the only correspondence received was adverting material from a play area equipment provider. He confirmed that, in future, copies of relevant correspondence would be provided to all members rather than via a circulation file. The Council NOTED these points.

Min 093/16 Matters for the Next Meeting. It was AGREED that, assuming an election was not requested, the co-option to fill an existing vacancy would be considered.

Min 094/16 Date of the Next Meeting. This had been previously confirmed as Thursday 28 July at 7.30pm at Beeston Village Hall

 

The meeting closed at 20.56

 

 

 

Minutes of the Annual Parish Meeting of the Beeston with Bittering Parish Council held on
TUESDAY 26th APRIL 2016 in Beeston Village Hall at 7.00 p.m.
Chairman:   J. Farrall.
Councillors Present:  T Townshend, R Kennealy, M Greene
County Councillor M Kiddle Morris
13 Members of the Public.
APOLOGIES
Apologies had been received from District Councillor E Gould, the Brownies as it is Wensum Canoe Training Night, Rev Robert Marston
MINUTES
The Minutes of 28th April 2015 had been circulated but could be read out if requested.  No request was made. Councillor Townshend proposed and Councillor Farrall seconded the adoption of the minutes and these were duly signed as a true record.
CHAIRMAN’S REPORT APRIL 2015
Councillor Farrall read out his report which is attached.
FUEL CHARITY ACCOUNT
The Clerk reported that originally 48 parishioners received £35 from the Beeston Fuel Charity, of these one had deceased during the year and three had moved. Of the remaining 44, 4 have not yet been cashed.
The balance as at 31st March 2016 is £739.77.
REPORTS FROM LOCAL ORGANISATIONS
1ST BEESTON RAINBOWS AND BROWNIES
A report had been received and is attached.
BEESTON PAROCHIAL CHURCH COUNCIL
Di Walthew read out the report which is attached.
FRIENDS OF BEESTON SCHOOL
No report was received.
BEESTON CRICKET CLUB.
The Clerk presented the report which is attached.
BITTERING PAROCHIAL CHURCH COUNCIL
Jane Napier Wilson presented the report which is attached.
BEESTON SCHOOL GOVERNORS
No report was received.
BEESTON PLAYING FIELD COMMITTEE
Colin Parke presented the report which is attached
COUNTY COUNCILLOR REPORT
County Councillor M Kiddle Morris presented his report which is attached.
DISTRICT COUNCILLOR REPORT
The Clerk presented the report which is attached.
OPEN FORUM.
There were no matters raised in the Open Forum.
The meeting closed at 19:54.

Minutes Apr 16

Minutes Mar 16

Minutes Feb 16

Minutes Jan 16

Minutes Nov 15

Minutes Oct 15

Minutes May 15

Minutes Apr 15

Minutes Mar 15

Minutes Feb 15

Minutes Jan 15